'ESUP_Program' Folder Renamed in Google Drive

We are preparing to introduce a reconstructed and more stable ESUP folder structure in Google Drive. In order to differentiate between the current folder structure and the new structure (which has not yet been released), we have renamed the current parent folder to "ESUP_Program_Old." 

Work stream project directors and teams should continue to use this folder structure until the new structure is populated and shared. Please share with your ESUP colleagues that "ESUP_Program_Old" is the current, working ESUP folder structure on Google Drive.

Weekly Update and Key Messages for the Week of 11/19/12

• Last week, much of the ESUP Program repository on Google Drive was again removed from view, disrupting access and work for a number of ESUP team members.
• As a result, we are migrating the ESUP repository to NetFiles this week.
• NetFiles is an established and secure University system that was used for ESUP documentation before we migrated to Google.
• UMN project directors have been asked to populate the repository structure in NetFiles with additional work stream subfolders and files by Monday, Nov. 26.
• If there are still missing folders or files at that time, we will discuss how best to retrieve or rebuild them.
• Like any system, NetFiles will require training and familiarization for some users, as well as clear conventions for file naming, version control and permissions.
• We will share instructions and processes for accessing and using NetFiles within the week.
• For more information on using NetFiles, go to http://www.oit.umn.edu/netfiles/. 
• Google Drive, Mail, Chat and Hangouts will continue to be used and encouraged for collaborative purposes.
• Thank you for your work and patience during this transition.

• We have reached another early ESUP milestone in the past week: All chapter 1 pre-upgrade functional activities have been completed and the Upgrade Lab has completed the compare reports for the University to review.

• The Analytics Collaborative (AC) hosted a successful day-long retreat on Nov. 15 , with the purpose of clarifying, defining and co-creating a shared plan to advance the work of the AC across the University. 

Analytics Collaborative Retreat

• Participants left the retreat energized to advance a vision of shared tools, shared data, shared understanding and a shared development environment.
• The Analytics Collaborative and the Data Governance Team are tactical committees under the umbrella of the Enterprise Data Management and Reporting (EDMR) strategy. 
• The AC is comprised of a network of collegiate reporting professionals and representatives from each of the central business units who advance reporting projects for central and local reporting efforts.
• With the new governance structure in place, the time to operationalize and socialize the EDMR strategy is now. 
• Throughout ESUP, the EDMR project team will look to align with this new EDMR governance structure. 
• For more information on EDMR, visit IT News for November 2012 at http://blog.lib.umn.edu/oit/news/2012/11/.

• We continue to have strong participation in ESUP sessions from all five University of Minnesota campuses.
• We recognize that, in some cases, participation is limited by the seating configuration and available technology in our meeting rooms.
• This will be an increasingly important concern as we move into the Analyze and Design phase and sessions become more frequent and more intensive.
• We are working to compile a more detailed directory of meeting rooms, both on and off campus, that will better support the number of participants, technology needs, and schedules of our upcoming sessions.
• We also will have several “go bags” available to check out for session use, containing extension cords, power strips, and other meeting supplies -- the first of these bags should be available the week of Nov. 26-30.
• Thank you again for your engagement in these important discussions!

• Please welcome Bill Nelson, who will be consulting on the Identity Management and Security work stream with UMN project director Arash Forouhari during the Plan and Discover phase.

• The ESUP Consolidated Calendar is now available online by clicking Calendar on the ESUP blog at upgrade.umn.edu.

Weekly Update and Key Messages for the Week of 11/12/12

• The program and project directors want to thank the hundreds of subject-matter experts, end-users, and stakeholders from across the University of Minnesota system who have participated in the first few weeks of ESUP sessions.
• Project directors report that participants have been engaged, open to change, and embracing of the principle of reducing system customization.
• All five campuses have been well-represented, and despite occasional technical challenges, thus far everyone seems willing to take the time to do this right.
• Thank you, colleagues, for your time and effort so far!

• Last Wednesday, much of the ESUP Program repository on Google Drive were removed from view, disrupting access and work for a number of ESUP team members.
• The problem may have been triggered by a team member who had moved the ESUP Program folder to “My Drive,” then later decided to remove it from their personal drive.
• This action in itself should not have caused the more significant access problems that resulted, and the University has opened a ticket with Google to investigate these issues.
• Until the remaining repository folders and files are recovered and we understand exactly what happened, please do not remove the folder “ESUP Program” from your personal “My Drive.”

• Access to the ESUP Program repository on Google Drive is managed by the work stream project directors.
• If you are using Google but do not have access to the repository, please contact your project director.
• If you cannot use Google mail because of the nature of your work at the University, please let your project director know -- we need to know the scope of this problem so we can provide alternative access.
• Please do not rely on personal Gmail accounts to access ESUP folders and files.

• The ESUP Consolidated Calendar is now available online by clicking Calendar on the ESUP blog at upgrade.umn.edu.
• This calendar features all scheduled sessions across all work streams (primarily Student and HRMS at this point), plus blackout dates and other key events.
• For more information about these sessions, please contact the appropriate work stream project director.
• If you are a part of the University of Minnesota community and are unable to view these calendars, please email us at esup@umn.edu to report the issue.

• Approximately 180 people attended the University of Minnesota Duluth’s ESUP Kickoff Brown-Bag last Wednesday, Nov. 7, in Kirby Ballroom on UMD’s campus. 
• For more information, check out this brief overview of the event, including presentations.
• We hope to schedule similar forums on the other campuses in the next several weeks, and are looking into scheduling additional forums on the Twin Cities campus, as well.

• The Student work stream held its ESUP project kick-off on Thursday, Nov. 8. 
• More than 80 people, representing all five campuses, attended either in-person or online. 
• The purpose of the event was to create a shared understanding of project operations, project roles, and next steps for everyone involved with the project.
• The presentation can be found at z.umn.edu/studentkickoff. 
• The videos are not embedded in this version, but can be viewed using the following links:
• Bob McMaster: mediamill.cla.umn.edu/mediamill/html5/176355 
• Sue Van Voorhis: mediamill.cla.umn.edu/mediamill/html5/176361
• The Student work stream has also launched an informational web page with additional work stream-specific information at z.umn.edu/esupstudent.

• The current ESUP team roster, including both University of Minnesota (UMN) and CedarCrestone (CCI) team members, is now available online.
• This listing will continue to be updated regularly as the team composition changes.
• Please introduce yourself to those team members you don’t know when you have the chance!