Last week’s Minnesota Daily article on ESUP made little mention of the HRMS work stream, which has completed all but one of its Phase 1: Plan & Discover sessions. During the course of Plan and Discover, HRMS conducted 67 fit-gap and fit-gap validation sessions, ranging from one to six hours each, for a total of 170 hours. In total, more than 100 people participated from across the University, delving into 55 major categories of business process, covering Human Resources, Payroll, Benefits, Time and Labor, Absence Management and Commitment Accounting.
The final HRMS fit-gap session for Time and Labor will be this held early this week. Phase 1 workbooks for all HRMS modules and business processes are at various stages of development and review in preparation for Phase 2: Analyze & Design, which is scheduled to begin for HRMS in March.
Work Stream Renamed to Distinguish Between ESUP, EDMR
The reporting and data management aspects of ESUP will now go by the name Reporting and Data Management (often referenced as simply Reporting, although it’s more than that). The purpose of the name change is to distinguish this element of ESUP from the ongoing enterprise-wide data management and governance initiative at the University, known as EDMR (for Enterprise Data Management and Reporting) The distinction is an important one, since the work of ESUP’s Reporting and Data Management work stream ends with the program, while EDMR will continue for the long term. The ESUP Reporting and Data Management team will be working closely with the EDMR governance structure over the lifecycle of the program to ensure alignment with long-term University strategy.
Business Intelligence Assessment Launches This Week
Additional consultants from our implementation partner, CedarCrestone (CCI), will be on campus beginning this week through mid-March to help the University’s Analytics Collaborative and the Reporting and Data Management work stream assess current business intelligence (BI) work at the University. “We need to do an assessment of where we are today and develop a roadmap on how we best move forward,” said Steve Gillard, Director of the University’s Analytics Collaborative. “We will be working with ESUP and the University community to review our existing business intelligence and data warehouse reporting capabilities and related needs. We are starting this effort now in order to meet the milestones and work needed for the project, and we intend that the outcomes will also help to inform the newly forming Data and Reporting Strategies formal Community of Practice [fCoP].”
While much work has been done in the data and reporting space across the University, a number of questions remain. Further, the University also wants to leverage and learn from the work to date by Finance, University Services, Office of Institutional Research (OIR), and Academic Support Resources (ASR) to advance the University’s enterprise data management and reporting strategy.
To help address the unmet needs in the data and reporting space a collaboration between ESUP, the fCoP on Data and Reporting and EDMR is needed. Outstanding questions that such a collaboration can address range from identifying the technical architecture need to support the next general enterprise data warehouse to determining the needs for the next generation enterprise data warehouse. The below list of bulleted items highlight the scope of this BI Assessment.
The outcome of this effort will be a BI Roadmap document that addresses the following:
- High-level business requirements
- Subject area identification and prioritization
- Security (authentication and authorization)
- Source system identification
- Implementation strategy, including roles and responsibilities, timelines and staffing plans
- Audience (end user profiles)
- Training needs assessment document
- Enterprise architecture document
- Technical architecture recommendations
- BI tools evaluation and recommendations
The tentative schedule for this BI assessment is as follows:
- Feb. 4 – Feb. 8: Project planning and launch
- Feb. 11 – Feb. 15: Discover Workshops – Current Reporting Capabilities Review
- Feb. 18 – March 1: Current Technical Architecture Review
- Feb. 25 – March 15: Discover Workshops – Future Reporting Requirements Capture
- March 11 – March 22: Gap Analysis
- March 18 – March 30: Roadmap document
The Reporting and Data Management team will continue to collaborate with the Student, HRMS, and Finance work streams, as appropriate, while the BI assessment and road map is underway. Watch for more information about specific date and locations to participate.
Quick Hits and Reminders From Across the Work Streams
- The Finance work stream launched its web site last week, with details on the upgrade strategy for Finance; management and governance, work group, and staffing information, frequently asked questions, and more. You can find it online at z.umn.edu/esupfinance.
- The Student work stream begins Phase 2: Analyze & Design this week, with its first Interactive Design and Prototyping (IDP) session slated for Wednesday.
- The Change Management, Communications and Training work stream will pilot a number of strategies and tools to provide support to the IDP process with the Student work stream in the coming weeks.
- The Portal work stream kickoff event is this afternoon (Monday, Feb. 4), with participants engaging in person and remotely from multiple locations on all five University of Minnesota campuses.
- The Identity Management and Security work stream has finished its Phase 1: Plan & Discover activities and is preparing to start development in mid-February.
- The remaining Technology and Testing work streams continue to meet with the business work streams to develop and refine their strategies.
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