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Monday, February 25, 2013

Weekly Update for the Week of 2/25/2013

Participate in Portal's Design Thinking Workshops
The Portal work stream has partnered with Design Thinking @ College of Design to host eight Design Thinking workshops across the University system, including Morris, Rochester, and Duluth campuses, plus a recently added Crookston event. During the 3 hour workshop, participants move through a full design cycle to create prototypes in teams--nothing fancy, but very useful and a lot of fun. Paper, markers and stickers are involved! Workshops will build on the information generated from the Portal Project Kickoff. No experience necessary, but space is limited and registration is required. More information can be found on the Portal website: z.umn.edu/portal.

Upcoming Design Thinking workshops (more workshop dates available online):
Tuesday, March 5, 2013 9 a.m. - Noon
Twin Cities, Cherrywood Room - St. Paul Student Center - 2nd Floor
Friday, March 8, 2013 9 a.m. - Noon
Twin Cities, Mississippi Room - Coffman Memorial Union - 3rd Floor (321)

HRMS Preparing to Kick Off IDP Activities
The HRMS work stream will begin their Phase 2: Analyze and Design activities in March, with IDP sessions scheduled to start the week of March 11. In order to prepare for this next phase, a number of activities are underway. The work stream is continuing to research issues and opportunities that were raised during the validation sessions and preliminary prototypes for appointment data simplification, while the CCI consultants are developing schedules and preparing a prototyping database.

In addition, an IDP Orientation meeting is planned for the Functional Steering Committee, OHR Upgrade Group, Subject Matter Experts, and team members on February 27. A more detailed training session for team members and Subject Matter Experts will be held on March 6.

Reporting and Data Management launches Business Intelligence Assessment 
The Reporting and Data Management work stream worked with EDMR to complete the first set of BI Roadmap Discovery Sessions. Participants from across the University were involved and provided a good start to gathering information. Moving forward, the team will summarize and upload themes from the sessions, along with the slide deck from the presentation, later in the week at: z.umn.edu/reporting.

The group will continue to gather information through mid-March, and will continue to solicit input to deliver a comprehensive institutional BI roadmap. This roadmap will support the University’s goals to address data management and reporting needs across all campuses, including issues of data quality and integrity.

Your continued participation is welcomed and needed. Consider being in touch with us in one of these ways:
  • Say yes when we ask to talk to you! As a result of the initial Discovery Sessions, we will be reaching out to groups and individuals across the system campuses.
  • Give your input! EDMR has setup an email address to collect information. Email edmr@umn.edu to give additional thoughts and comments.  

Quick Hits and Reminders From Across the Work Streams
  • Planning continues for the Finance work stream. Early-start Finance work groups continue to perform cooperative analyses with teams addressing HR and Student processes that feed transactions to the financial system.
  • The Change Management, Communications and Training work stream is growing! They are hiring two strategic communicators and one communications technology associate. The positions should be on the University’s employment site tomorrow. Please help spread the word to anyone you feel would be a successful team member. 
  • The Student work stream held their first town hall meeting for the student records module with more than 50 people in attendance. These meetings will be held on the second and fourth Friday of each month and will be used to identify and validate stakeholder requirements, collect input on proposed solutions, and provide a forum for the team to share information on project progress. More information and the first agenda can be found here.

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