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Tuesday, November 18, 2014

MyU Preview: Faculty Career Tab

MyU Preview is a series giving a peek into pages within the new MyU. Keep in mind MyU is still in development and some things will be updated between now and Go Live.

After the new MyU launches with the Upgrade in spring 2015, faculty will have access to the new Faculty Career tab. The tab aggregates resources for tenured and tenure-track faculty. These resources are critical components for faculty development and success: key information about support and collaboration, as well as the policies pertaining to faculty appointments. Click the image to view more detail.

Faculty Career Tab: 1. Promotion and tenure related policies and forms 2. General resources for faculty 3. "Works" is a new system designed to make it easier for faculty to maintain an accurate record of activities and accomplishments 4. Links to service, collaboration and development opportunities


Questions? Contact esup@umn.edu.

After The Upgrade: Reports

In April 2015*, the PeopleSoft upgrade is scheduled to usher in a new Reporting Center that consolidates UM Reports, UM Analytics, and PeopleSoft reports.The Reporting Center provides a single window into commonly used reports from multiple reporting tools. Features include: Improved search function, real-time data, ability to "like" favorite reports, links to the data warehouse web query tool, HRMS query viewer, and EDMS. 

Here is some important information for people who use reports:

  • Some UM Reports will go away because they aren't frequently used or the information is duplicated elsewhere.
  • Some reports will have different names and content.
  • UM Reports favorites and bookmarks will not transfer, so save a list in order to find them after The Upgrade
  • If you have created and saved ad-hoc queries in the Data Warehouse, they may need to change due to business process changes.
  • During the one to two-week system cutover period in April, most UM Reports will be view-only with static data.
  • Watch a short video to prepare for the new Reporting Center.

*This article was updated on 02/04/2015 to reflect the most recent timing information.

Friday, November 7, 2014

MyU Preview: Research Tab

MyU Preview is a series giving a peek into pages within the new MyU. Keep in mind MyU is still in development and some things will be updated between now and Go Live.

After the new MyU launches in spring 2015, faculty, PI’s and Co-I’s will have access to the new Research tab. If you’re a faculty member, PI or Co-PI, the Research tab will show you:

  • Details about your sponsored and non-sponsored research activities
  • Deep links to the UMReports that display the details of your sponsored and/or non-sponsored activities.
  • Supportive links to Research tools: Reporting Center, EGMS, REPA, eResearch Central, eProtocol, Effort Certification and Research Topics.
If you do not have sponsored or non-sponsored grant funding, you still get all the research support information and links to other systems. Click the image to view more detail.

Research tab: 1. Number of your sponsored and non-sponsored activities. 2. Link to the UM Reports with the details of your sponsored and/or non-sponsored activities. 3. Links to resources for research. 4. Links to external systems related to research.

Questions? Contact esup@umn.edu.

Tuesday, November 4, 2014

The Cutover Period: What You Need to Know

The Upgrade is a massive undertaking. We are upgrading several complex systems in sequence, as well as improving system efficiency, adding a portal, consolidating reporting, and updating processes.

This is why The Upgrade will take longer than previous ones.

Just before the new systems “go live”, there will be a one to two-week period during which some systems won’t be available – some will have view-only information that is not live.

We are trying to shorten the system cutover period as much as possible. Right now, it looks like it will take a little more than a week. We’ll know more at the end of the November testing period. 

Prepare for the Cutover Period

Before the cutover, you’ll need to take care of critical issues that will happen during that time, such as having extra lab and office supplies on-hand, and entering and approving employee time. As we get closer, we will provide more preparation information. 

Here are a few things you WILL be able to do during the cutover.
  • Human Resource Systems: You can continue the hiring process and you can view employment records. We do need to minimize the number of HR events during the cutover period, so consider moving hires before or after that time.
  • Finance Systems: You can continue to make PCard purchases (e.g., for research activities) and view information as "read-only".
  • Student Systems: You can view all records, print transcripts and certification letters, and access “read-only” software applications.
  • Reporting: UM Reports, the data warehouse, and UM Analytics will be available with static data that was accurate as of the cutover date. 

Changes Coming to Payroll and Payroll Accounting

Important changes coming to Payroll and Payroll Accounting were key topics of the October meeting of HR Stars. According to Heather Kidd of the Office of Human Resources, the key points to remember and share with employees about Payroll are:
  • Payroll information, including past pay stubs and balances, will be easily accessed from the new MyU portal, under the  “My Pay” tab.
  • Pay statements will look somewhat different. They will show greater detail, including specifying regular pay, paid absences or overtime pay.
  • University employees will not see any changes to how and when they are paid.

Key changes coming to Payroll Accounting include:

  • Distribution entry will be separate from appointment entry to help ensure the timely entry of appointments, as well as timeliness of paying employees.
  • The new distribution entry process introduces four funding options: Appointment Level, Position Level, Pool Level, and Department Level. 
  • Units/departments need to decide how to handle distribution levels according to their business needs.

At the meeting, HR Star Shannon Luloff of the Academic Health Center shared some of the ways she is helping her unit prepare for The Upgrade. She emphasized the important role of the HR Stars, an advance team of more than 100 HR professionals throughout the five system campuses who provide advice and disseminate information about The Upgrade.

hr stars logo

View presentation slides from the meeting or watch the video. For more information about the HR Stars, please contact Nicole Salm in the Office of Human Resources at (612) 626-2286 or salm0078@umn.edu.

See how the PeopleSoft Upgrade will affect students

Interested in learning how the Upgrade will affect students? Attend one of the several Student Experience Previews held on each campus. The sessions will include demonstrations of class registration, bill payment, and viewing financial aid. Also covered will be how MyU and the One Stop website will work together after the planned upgraded systems launch in April 2015*.

These sessions were created for those who support students (e.g., advisers, student services staff). Previews for a student audience will be available in January and February. No need to register, just come when you can!

  • Wednesday, December 3, 2-3 Bede B-E
  • Wednesday, December 3, 10-11
    Griggs Center
  • Thursday, December 4, 1-2
    Griggs Center
  • Monday, December 1, 1-2 109 Imholte Hall
  • Monday, December 1, 3:30-4:30 109 Imholte Hall
  • Tuesday, December 2, 9-10 109 Imholte Hall
  • Wednesday, December 3, 1-2 109 Imholte Hall
  • Tuesday, December 2, 10-11 (location, TBD)
  • Wednesday, December 3, 1-2 (location, TBD)
Twin Cities
  • Wednesday, November 12, 10:30-11:30 2-260 Keller Hall (East Bank)
  • Friday, November 14, 2-3 2-122 Molecular & Cellular Biology (East Bank)
  • Tuesday, November 18, 9-10 10 McNeal Hall (St. Paul)
  • Thursday, November 20, 10:30-11:30 140 Nolte Center (East Bank)
  • Friday, November 21, 10:30-11:30 31 Rapson Hall (East Bank)
  • Monday, November 24, 3-4 143 Ruttan Hall (St. Paul)
  • Wednesday, November 26, 9-10 50B Humphrey (West Bank)
  • Monday, December 1, 3-4 512A STSS (East Bank) NEW DATES ADDED!
  • Tuesday, December 9, 2-3
    212 Mechanical Engineering (East Bank)
  • Thursday, December 11, 10-11 512A STSS (East Bank)
  • Wednesday, December 17, noon-1 108 Folwell Hall (East Bank)
  • Tuesday, January 6, 10-11 140 Nolte (East Bank)
  • Thursday, January 8, 2-3 143 Ruttan (St. Paul)
  • Monday, January 12, 2-3 1-123 CSOM (West Bank)
  • Wednesday, January 14, 10-11 512A STSS (East Bank)
*This article was updated on 02/04/2015 to reflect the most recent timing information.

Watch the Student Systems Preview

In October, Student Systems Preview Sessions were held on all campuses to share training information, give demonstrations of the new MyU, the new Faculty Center, the new Advisor Center, and explain key processes (e.g., permission numbers, batch processing of service indicators and student groups, academic standing).

If you missed these sessions and are interested in the content, view an edited recording of one of the presentations (the accompanying handout is also available). The recording is less than 40 minutes and will help those with access to the Student Systems (i.e., Campus Solutions) prepare for the changes coming with the Upgrade.