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Monday, November 25, 2013

HRMS work stream focuses on
stakeholder engagement

As the end of Phase 2: Analyze & Design draws near, the HRMS work stream has ramped up its outreach to the broader user community and to the University. A new Sneak Peeks video page has been added to the HRMS website to provide previews of system changes and early-education opportunities for system users. During the past three weeks, the HRMS team has also hosted three town halls on the East Bank, West Bank, and St. Paul campuses, which were streamed to employees statewide.

A total of 273 people attended these sessions (166 in person and 107 online). Attendees heard a brief overview of planned system and business process changes to date, then shared their feedback, questions, and concerns with HRMS project leaders including Director of OHR Operations Lori Lamb, HRMS business owner Kelly Krattiger, and HRMS project director Kris Hause.

“Our goal is to get more people involved, and more discussion happening, about the HRMS portion of the Enterprise Systems Upgrade Program,” said Lamb. “We want to know what concerns people have, what they are hearing about the project, and what additional information they need. We want feedback from people who might not otherwise have had the chance to share, and if people are out of the loop, we want to bring them in the loop.”

Attendees also provided written feedback, which is being compiled and reviewed to identify topics for future communications, training, and discussion. A video of the first town hall session has been posted on the HRMS upgrade website, z.umn.edu/hrms. You can also offer feedback or ask questions about the project online.

Additionally, on November 7, more than 60 project team members, governance committee members, and subject matter experts from the HRMS and Finance work streams attended an appreciation lunch hosted by Kathy Brown, vice president of the Office of Human Resources, for their hard work on shared processes like those in Payroll Accounting. Brown, Lamb, Associate Vice President and Controller Mike Volna, and Rob Super, chair of the Finance functional steering committee, each thanked those in attendance and spoke highly of the level of engagement to date and the tremendous potential of the upgrade to help transform the way the University operates.

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