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Monday, November 19, 2012

Weekly Update and Key Messages for the Week of 11/19/12

  • Last week, much of the ESUP Program repository on Google Drive was again removed from view, disrupting access and work for a number of ESUP team members.
    • As a result, we are migrating the ESUP repository to NetFiles this week.
      • NetFiles is an established and secure University system that was used for ESUP documentation before we migrated to Google.
      • UMN project directors have been asked to populate the repository structure in NetFiles with additional work stream subfolders and files by Monday, Nov. 26.
      • If there are still missing folders or files at that time, we will discuss how best to retrieve or rebuild them.
    • Like any system, NetFiles will require training and familiarization for some users, as well as clear conventions for file naming, version control and permissions.
      • We will share instructions and processes for accessing and using NetFiles within the week.
      • For more information on using NetFiles, go to http://www.oit.umn.edu/netfiles/
    • Google Drive, Mail, Chat and Hangouts will continue to be used and encouraged for collaborative purposes.
    • Thank you for your work and patience during this transition.
  • We have reached another early ESUP milestone in the past week: All chapter 1 pre-upgrade functional activities have been completed and the Upgrade Lab has completed the compare reports for the University to review.
  • The Analytics Collaborative (AC) hosted a successful day-long retreat on Nov. 15 , with the purpose of clarifying, defining and co-creating a shared plan to advance the work of the AC across the University. 
Analytics Collaborative Retreat
    • Participants left the retreat energized to advance a vision of shared tools, shared data, shared understanding and a shared development environment.
    • The Analytics Collaborative and the Data Governance Team are tactical committees under the umbrella of the Enterprise Data Management and Reporting (EDMR) strategy. 
      • The AC is comprised of a network of collegiate reporting professionals and representatives from each of the central business units who advance reporting projects for central and local reporting efforts.
      • With the new governance structure in place, the time to operationalize and socialize the EDMR strategy is now. 
      • Throughout ESUP, the EDMR project team will look to align with this new EDMR governance structure. 
    • For more information on EDMR, visit IT News for November 2012 at http://blog.lib.umn.edu/oit/news/2012/11/.
  • We continue to have strong participation in ESUP sessions from all five University of Minnesota campuses.
    • We recognize that, in some cases, participation is limited by the seating configuration and available technology in our meeting rooms.
    • This will be an increasingly important concern as we move into the Analyze and Design phase and sessions become more frequent and more intensive.
      • We are working to compile a more detailed directory of meeting rooms, both on and off campus, that will better support the number of participants, technology needs, and schedules of our upcoming sessions.
      • We also will have several “go bags” available to check out for session use, containing extension cords, power strips, and other meeting supplies -- the first of these bags should be available the week of Nov. 26-30.
    • Thank you again for your engagement in these important discussions!
  • Please welcome Bill Nelson, who will be consulting on the Identity Management and Security work stream with UMN project director Arash Forouhari during the Plan and Discover phase.

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