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Friday, December 21, 2012

Weekly Update and Key Messages for the Week of 12/24/12

ESUP Forums at UMR, CLA
ESUP Program Director Andy Hill and UMN Director of Academic Support Resources Sue Van Voorhis traveled to the University of Minnesota Rochester campus on Tuesday, Dec. 18,  for a UMR campus kickoff event. According to Hill, UMR Chancellor Stephen Lehmkuhle spent more than four hours with the two of them and key UMR leaders; additionally, an open forum on the program was attended by approximately 40 members of the the UMR community, who expressed strong support and enthusiasm for the program and its goals.

Hill also gave an ESUP overview presentation to staff and stakeholders from the University of Minnesota Twin Cities College of Liberal Arts (CLA) on Wednesday, Dec. 19. According to CLA Finance Director Brent Gustafson, the audience numbered approximately 50 people, including most of the college’s Finance and HRMS user community and a number of key stakeholders from the academic side.

Other colleges interested in planning an ESUP forum should contact communications director Jim Thorp at (612) 624-8942 or jthorp@umn.edu.

Changes in ESUP Leadership
College of Biological Sciences Dean Robert Elde will be taking over as chair of the ESUP Executive Oversight Committee following Vice President for Research Tim Mulcahy’s retirement at the end of this month. (Read the full announcement here.)  Also, please welcome Sherwood Daniels to the ESUP Leadership Team, as project director for the Portal work stream and Susan Geller’s CCI counterpart.

HCM Rocks!
Last week’s demos of the latest versions of the HRMS system (PeopleSoft HCM version 9.1 and 9.2) earned rave reviews from HRMS project directors Kris Hause (UMN) and others in attendance. Among the system highlights, stakeholders were wowed by the Manager’s Dashboard, loved Forms and Approvals functionality, and saw great opportunities in the Life Events functionality for the Benefits module. Enthusiasm for the new system is high going into the final weeks of Phase 1 for HRMS.

Staggered Scheduling for ESUP Work Streams
Coordinating the several work stream-specific projects that comprise ESUP is no small task. Each is starting from a very different point, with its own unique scope and objectives, but with the need for a shared roll-out and successful cross-functional integration.

The Student and HRMS work streams, for example, are undertaking significant system and business-process changes, and as a result, are the first two work streams out of the gate. (In fact, Student is approximately four to six weeks ahead of HRMS, as planned, and is effectively piloting ESUP governance processes and methodologies for the rest of the program.)

Since EFS was implemented relatively recently, changes in the Finance work stream are less substantial, and Phase 1 for Finance has not yet begun in earnest. This is the reason that Finance system stakeholders have heard relatively little about the project in recent weeks. Rest assured, you will hear more about the Finance project in the new year, as the EFS upgrade gets underway and integration points with the Student and HRMS systems are discussed in detail.

The Portal and Enterprise Data Management and Reporting (EDMR) work streams are also still ramping up. The scope of these cross-functional projects touches each of the other work streams and requires both a high level of coordination and extensive stakeholder engagement to be successful. We will be reporting more frequently on the progress of these projects in the coming year, as well.

Upgrade Lab On Track for Early January
The CCI Upgrade Lab is on track to deliver the development and test environments for PeopleSoft CS version 9.0 (the new Student system) in early January, as planned.

ESUP Meetings and Communications Schedule for the Holidays
There are no ESUP sessions and few standing meetings scheduled after this week due to the winter holidays and break. If you have meetings scheduled, please take a moment to confirm them with your colleagues. Sessions will resume on Monday, Jan. 7.

This is the weekly update for Monday, Dec. 24, and there will be no ESUP messages on Monday, Dec. 31. Beginning on Monday, Jan. 7, the ESUP weekly update and key messages will resume the regular release time of Monday afternoons.

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