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Monday, December 3, 2012

Weekly Update and Key Messages for the Week of 12/3/12

ESUP Continues to Move Forward, Reach Milestones
Last week the Student work stream reached Upgrade Workbook Checkpoint #1, another milestone in the Student upgrade project. Essentially, this means that the extensive fit-gap documentation we have at this time has been compiled for preliminary review, first by the business analysts, then by the functional steering committees. Once reviewed and approved, this iterative Plan and Discover “workbook” will serve as the foundation for the next round of sessions in the Analyze and Design phase. Since the fit-gap validation sessions are not quite completed yet, the current workbook may be subject to revision if new information surfaces in the remaining sessions.

Also last week, the Enterprise Data Management and Reporting (EDMR) work stream invited a group of college and central-unit data warehouse users to demonstrate their systems for the ESUP Integration team in order to provide CCI with a better understanding of how the data warehouse is currently being used. Users representing Institutional Research, Graduate Education, Academic Support Resources, the College of Liberal Arts, the College of Education, the Academic Health Center, the Office of the Vice President for Research, Carlson School of Management, and the Humphrey School of Public Affairs all participated in the demonstration.

Finally, the Upgrade Lab is currently ahead of schedule with upgrading the Student and HRMS systems to version 9.0. This initial upgrade is the first step in the process of splitting the Student and HRMS shared database into two separate databases, enabling the two systems to be upgraded and maintained independently going forward.

Williamson Hall Is Bustling!
A number of HRMS and EDMR team members moved into the Williamson space last week, and despite a network outage on Tuesday, began to settle into their new surroundings. Additionally, ESUP team members from WBOB will be moving to the Williamson space while work on the WBOB space continues. Adjusting to more communal/shared office space, new technologies, and new ways of working together is certainly easier with the support of your colleagues, so please take the time to introduce yourself to new team members and pitch in when needed!

Stakeholder Assessment Survey Launches This Week
The ESUP Change Partners Team is sending a stakeholder assessment survey to roughly 5,000 people across the University’s five campuses this week. The purpose of this survey is to gather baseline information on ESUP awareness, knowledge, concerns, expectations, and engagement. Most of the respondents will be University staff -- we started with a baseline list of ESUP team members and stakeholders, then asked each work stream to add their own list of key stakeholders, users, and influencers, as well as people who have self-identified as wanting to stay informed or engaged in ESUP.

If you received the email invitation to take this survey, please complete the survey by Tuesday, Dec. 11. If you did not receive the survey, please keep in mind that this is only the first of many opportunities for users and stakeholders to engage with ESUP and make their opinions heard. If you would like to be included in future assessments, please email esup@umn.edu.

First ESUP Quality Review on the Horizon
In the coming weeks, an independent consultant from CCI will be conducting our first Program Quality Review to ensure that the appropriate leadership, structures, processes and documentation are in place for quality assurance. This independent reviewer may reach out to certain ESUP members to ask about certain aspects of how the program is being administered. Please understand that the purpose of this review is strictly quality assurance, so your honest feedback is requested and encouraged.

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