What happens to regular business activities during the upgrade itself?
In advance of system upgrade activities next February, ESUP will share a set of detailed processing procedures and deadlines with the community. Here’s a small sample of the Finance fiscal year-end process to illustrate what will be available.
Each year there are several days in June when purchase transactions may not be processed in the financial system. Purchasing activities cannot completely cease during this window, so there are special procedures ready for departments to use in case they need something during that time. This year the deadline to enter fiscal year 2014 purchases in the financial system is June 24 at 4:00 p.m. Data entry of purchasing activity must pause until July 1. What are people to do during the interim, if they need something immediately? There are a number of methods for emergency purchases during this window when transactions may not be processed in the financial system; detailed instructions are available in the fiscal year-end procedures.
Processes similar to the example above will be available for key activities during the upgrade. This is just one example of the types of work adjustments we need to make to certain processes during the upgrade.
More detailed information on go-live activities, including impacts to tertiary systems, will be available in the future at upgrade.umn.edu!
***This blog post was updated since it's original post date to reflect new information.***