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Wednesday, September 10, 2014

New Videos Introduce Changes to Timesheets and Absence Requests; Watch to Ensure You Get Paid on Time or Can Take Time Off After PeopleSoft Upgrade in February

One of the biggest changes in the University’s Human Resources Management System Upgrade from PeopleSoft 8.9 to 9.2, is that employees who currently report their time and absences on paper will instead do so electronically when the system plans to go live in April 2015*. The change will affect almost everyone who works at the University, except those in University Services and a few other units who will continue using KRONOS and COMPASS. Hourly employees and their supervisors who don’t make the shift from paper to electronic reporting risk not being paid on time. Salaried employees who don’t make the change to electronic absence reporting could have time off delayed. To introduce the change from paper to electronic reporting, the University’s Office of Human Resources has completed three new sneak peek videos, including Electronic Time Reporting, Electronic Absence Reporting, and Approving Electronic Time and Absence Reporting. Closer to the Upgrade Go Live date, University employees will be offered training and other how-to resources to help make the change. Here are a few key points employees should be aware of when the Upgrade plans to launch in April: For Hourly Employees
If you are an hourly U of M employee or undergraduate student worker who reports your hours now, you will continue to report them in the future. But rather than completing a paper timesheet, you will submit your hours online using electronic time reporting. Unit administrators can assist employees without access to computers. For Salaried/Exception Hourly Employees (Faculty and Staff)
If you are a salaried or exception hourly employee who does not submit a timesheet now, you will not be required to do so in the future. (Exception hourly employees will continue to report salary exceptions such as approved overtime, shift differential, etc.) Salaried and exception hourly employees who currently report vacation and other absences on paper will instead do so electronically. Unit administrators can continue to assist faculty and staff with reporting absences. For Supervisors/Managers
If you are a supervisor who reviews and approves employee time or absences, you will continue to do so in the future. After Go Live, you will complete your approval electronically rather than on paper. Supervisors will be able to delegate this function where necessary. To view the new sneak peek videos, go to: *Electronic Absence Reporting (helpful for all employees)
*Electronic Time Reporting (helpful for hourly workers)
*Approving Electronic Time and Absence Reporting (helpful for managers/supervisors) http://z.umn.edu/hrmsapprtimeabsrpt

*This article was updated on 02/04/2015 to reflect the most recent timing information.

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