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Monday, April 15, 2013

Weekly Update for April 15, 2013

ESUP in the news
Upgrading the University’s enterprise data systems is no small endeavor. On the contrary, the Enterprise Systems Upgrade Program is a multi-faceted program that will ultimately impact every student, staff, or faculty member on campus. The program’s large scope and significant investment on behalf of the Board of Regents is proof of the University’s determination to successfully and thoughtfully upgrade their systems.

The University is in the midst of budget discussions at the state level and as a result of ESUP’s wide impact and cost, it was no surprise to see the program referenced in last week’s Star Tribune Opinion section.

Last week, former Governor Arne Carlson wrote an opinion piece titled, University of Minnesota’s bloat must end. In it, Gov. Carlson requested the legislative auditor examine and provide an outside review of two components of the University’s enterprise systems. Regent Chair Linda Cohen then penned a rebuttal titled, University of Minnesota’s critics are wrong. In her response, Regent Cohen addressed the issue of the U’s central information systems stating, “we are currently undergoing a total upgrade of our technology system for human resources, purchasing and other services that will be completed by the end of 2014.”

ESUP is excited to be highlighted in these visible conversations, as they emphasize the importance of our efforts and the amount of executive support for the program, but ESUP is also cautious. When completed, the program will deliver cost efficiencies, improved services, and data integrity, but it is important to set realistic expectations. ESUP will not be able to address each administrative issue facing the University, but we are eager to help be part of the solution.

Portal hosting listening sessions
Members of the Portal Team have been facilitating many great conversations during the past few weeks. Through listening sessions, they have met with staff from academic units (e.g. the Humphrey Institute, the Extension service, Disability Services), as well as various content providers and staff from a number of units within University Services (Printing Services, University Dining Services, University Stores, U Card, Housing & Residential Life, and Capital Planning and Project Management). Many participants were able to envision utilizing the new Enterprise Portal to better serve their clients and customers.

Quick hits and reminders from across the work streams

  • HRMS wishes Ben Santelman (CCI) the best of luck as he takes on a new opportunity. His replacement, Dan Sluka, will come on board April 22 to start the transition process.
  • Last week the Reporting and Data Management, HRMS, and Integration work teams met to gather the necessary requirements for the HR conversion.
  • The Finance team is finalizing their kick off plans. Work stream members will receive information soon. The team is also busy planning for ‘Plan and Discover’, which is currently scheduled for May through August, 2013. 
  • The Integration work stream is still collecting responses to their applications inventory survey, which will remain live until April 19th. For more information or to add your application to the inventory document, please visit: http://upgrade.umn.edu/p/integration.html and follow the directions.

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