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Monday, April 8, 2013

Weekly Update for the week of April 8, 2013

First ESUP business processes approved
Last week, the Executive Oversight Committee provided final approval on team recommendations on nine business processes from the Student work stream. The first was the process that students use to view their account details online (Student Finance module). This process is changing from a home-grown application to PeopleSoft delivered functionality. The other eight processes were Student Records processes (PCAS, APLUS, APAS, Graduation Planner, Education Abroad System, Athlete Certification System, Min/Max Credit Adjustments, and the Degree clearance process). These custom processes will be brought forward with a technical upgrade based on the recommendation of Oracle, CCI, and the project team.

ESUP on campus
ESUP has been busy this spring meeting with governing groups and visiting the system campuses. Assistant program director Santiago Fernandez-Gimenez presented an ESUP overview at the Financial Systems User Network (FSUN) on Thursday, followed by Rob Super, Finance Functional Steering Committee Chair, working group representatives, and Finance project director Dan Hemauer, who provided more specifics on the Financial project goals. All presentations can be found online at the FSUN website.

Following their presentation a few weeks ago to the Faculty Consultative Committee, Program director Andy Hill and Portal’s Julie Selander took their joint presentation to the P&A Senate meeting last Friday. Portal project director Susan Geller will head to the Rochester campus on Tuesday to host a Design Thinking workshop, and ESUP members are heading west to visit the Morris and Crookston campuses in the coming weeks. If you would like ESUP to present to your campus, department, academic unit, or professional organization, please contact Tricia Conway at conwa012@umn.edu.

Technical resources for ESUP team members
Are you working on ESUP and having trouble with your internet connection? Need help troubleshooting Google apps? If you’re experiencing trouble with your computer, please open a service ticket by calling 1-HELP (1-4357; system campuses please dial 612-301-4357) or by sending an email to help@umn.edu. Reference “ESUP” in the body of your email or to the person on the phone so your request is routed to the appropriate people.

Quick hits and reminders from across the work streams

  • The Integration work stream launched an applications inventory survey to IT Directors across campus. The survey will remain live until April 19, 2013. For more information or to add your application to the inventory document, please visit: http://upgrade.umn.edu/p/integration.html and follow the directions.
  • The Student work stream will hold a Student Records Town Hall meeting Friday, April 12th. Topics include the registration appointment queue, including a demo of what the student will see in self-service. More information can be found on the Student Records Stakeholder Engagement webpage.
  • The Portal work stream continues to push for University-wide engagement by hosting four more Design-thinking workshops, holding listening sessions, and scheduling targeted one-on-one stakeholder interviews. For more information or for a look at the updated Portal work stream timeline, visit z.umn.edu/portal
  • The Test work stream continues to meet with project directors to discuss the testing strategy and is beginning to develop ESUP’s test communications plan.
  • Both the Technology and Reporting and Data Management work streams continue to be actively involved with the IDP process and are meeting with teams as needed.
  • Project director Kris Hause was pleased to report the HRMS work stream completed their first IDP sessions, covering Creating a Person/Persons of Interest.

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