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Wednesday, August 6, 2014

Change from paper time sheets to electronic reporting focus of July HR Stars meeting

Nearly 100 members of the University’s HR Stars participated in-person or online in the group’s most recent meeting on July 31 on the Minneapolis campus. Representatives from all five system campuses participated.

One of the primary focuses of the meeting was on the new Electronic Time and Absence Reporting capability, which plans to go live in April 2015* as part of the Human Resources Management System Upgrade. Once the upgrade launches, University employees who previously filled out paper time sheets or absence forms will now complete their reporting online. And supervisors or unit administrators who previously reviewed and signed paper forms, will now complete their review and approval online.

Heather Kidd of the Office of Human Resources presented a real-time demonstration of Electronic Time and Absence Reporting. Members of the Stars group asked many excellent questions, as well as offered valuable advice about how to prepare employees and supervisors for the change to electronic reporting.

Gary McVey, communications lead for the HRMS Upgrade, shared several draft key messages about the change to electronic reporting with the Stars and asked for their feedback. The key messages, he said, are intended to communicate to employees that the change to electronic reporting is scheduled for April, what it means to them, and that training and other how-to resources will be provided, before the go-live date and after.

The meeting ended with discussion about how to best inform and engage faculty and staff supervisors about the upcoming change from paper to electronic reporting. To see the presentation slides from the meeting click here. Draft key messages and other meeting handouts are available here.

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